Quickbooks for T&I accounting (not invoicing)

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Archive 2010 · Quickbooks for T&I accounting (not invoicing)

James Broome
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p.1 #1 · Quickbooks for T&I accounting (not invoicing)

Anyone here use Quickbooks to keep track of their T&I related stuff for their company? I don't have any intentions of using it for invoicing, etc., but would like to track my jobs. I'm picturing making each league a 'job' in Quickbooks, with items broken out (Memory Mate, Button, 5x7's, 8x10's, etc.).

Does anyone do this? If so, care to share how you're handling it within the program?

Feb 07, 2010 at 09:39 PM

Frank Lauri
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p.1 #2 · Quickbooks for T&I accounting (not invoicing)

James - I use Quickbooks for my accounting software but I don't have the T&I broken down to that detail....but it is a pretty powerful program and it appears to have the ability to set it up to do what you want it to do. I am real pleased with what it does for me and for my end of the year reports, it took all of about 15-20 minutes to print out what I needed. I believe it you go to the Intuit site, they have a trial version you can download. Wish I could offer more...but I haven't gotten into it that far yet.

Frank Lauri

Feb 07, 2010 at 09:56 PM

James Broome
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p.1 #3 · Quickbooks for T&I accounting (not invoicing)

How are you detailing T&I? Do you create a job called 'Northside Football 2010', then enter your invoice from your lab into that job?

Feb 07, 2010 at 10:08 PM

Frank Lauri
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p.1 #4 · Quickbooks for T&I accounting (not invoicing)

Yep....that's the process, then the lab I use send me a detailed list of what the purchases are and the cost for each and totals;

Package A - 17
Package B - 12

Feb 07, 2010 at 10:17 PM

James Broome
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p.1 #5 · Quickbooks for T&I accounting (not invoicing)

I get more along the lines of:

8x10 - 54
5x7 - 32
Buttons - 20

That's why I think I'd like to break that stuff out.

When do you enter the job? When (and how) do you enter in the orders / payment from the shooting?

Feb 07, 2010 at 10:29 PM

SBF6563
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p.1 #6 · Quickbooks for T&I accounting (not invoicing)

We've been using QB ... but not for T&I. My experience is in another area. Typically w/ QB 2010 you create a customer file, then click tab "add job" ... memory mates, etc.

When you receive a payment, click customer, then receive payment and fill out information.

Feb 08, 2010 at 04:09 AM

James Broome
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p.1 #7 · Quickbooks for T&I accounting (not invoicing)

I'm more interested in how to enter jobs if the payment comes first - as it does with most T&I jobs.

Feb 08, 2010 at 04:38 AM

HorseRacing
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p.1 #8 · Quickbooks for T&I accounting (not invoicing)

I have been using QB for years, I enter each shoot as a job even if it is a 2 day or a 2 week shoot so whatever I collect after the first day I create an invoice for it and back out sales tax as I have already collected it and don't want to pa extra, create the invoice, add sales tax back in balance it and then receive payment, each league gets their own account and any orders that come in late go in by the actual customer pretty easy process at the end of the quarter I know what I owe in sales and use tax and the process is very straight forward

Feb 08, 2010 at 01:55 PM

S Fran
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p.1 #9 · Quickbooks for T&I accounting (not invoicing)

I pretty much do the samething as Horse. Each league has it's own account. Then I add a job under each account for that years shoot. I then create an invoice based on the total amount collected, back out sales tax. I then split up the payment based on how it was collected. ie: Checks, Cash, Credit cards and add them individually as payments recieved on it's invoice. Any individual sales are done by the individual.

For the real detailed items I keep track of which actual products are sold from my lab printout. Memory mate, 8x10, 5x7 Etc.

Feb 08, 2010 at 05:35 PM

Fish On
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p.1 #10 · Quickbooks for T&I accounting (not invoicing)

What's wrong with Excel?

Feb 08, 2010 at 05:53 PM

HorseRacing
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p.1 #11 · Quickbooks for T&I accounting (not invoicing)

Nothing is wrong with excel but at the end of a quarter it is nice to run a report for Sales and Use tax among other things it all comes down to time savings, when i first started out I used excel but as I grew invoices looked nicer as pdfs and the 100 bucks for quickbooks was a minor investment in its return, you don;t have to upgrade every year so it is very simple

Feb 09, 2010 at 01:51 PM

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