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Archive 2022 · Youth Sports Photography Business Start Up

  
 
TX-Photog
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p.1 #1 · Youth Sports Photography Business Start Up


Hello everyone!
I have been in photography for the last 34 years and have been a photojournalist and commercial photographer in my younger years. Currently photography has been a hobby and strictly for personal enjoyment for the last 20 years and my primary focus has been around wildlife and nature photography.

With that out of the way I’m considering doing some youth photography as a side business to provide high quality professional level work for those who wouldn’t be able to affordable obtain such images of their kids. To set the stage I have a very good corporate job so not looking to replace my income but wouldn’t mind a tax right off and a little profit for my efforts.

I live in the Dallas TX area so there is plenty of customer base and as many know high school football is a rather big thing here. I also have access to shoot for a college soccer team and some baseball to build up a modern portfolio to get me going. I’ve also shot some rodeos for fun and have had parents calling me asking if I’d come out and shoot their nationally ranked kids. So it appears as their is a need, I have the capability and equipment to deliver results and I think I’d have some fun along the way doing what I want when I want.

I’m curious as to how any of you are managing the business side. How do you charge, is it by image or event, how do you deliver images to clients, how do you market to gain clients? Are you hosting on your website, drop box etc? Are you affiliated with someone like GF Crew or on your own? If associated with someone like GF Crew how do you get paid?

I appreciate any feedback as how you are running your business and any issues to overcome etc.

I’m sure some are curious as to the gear but I have several Sony a1’s, Lenses: Sony 14GM, 24GM, 35GM, 50GM, 90 macro, 70-200GM MKII, 200-600, 400GM, 600GM, 1.4 & 2x tele, and Tamron 70-180. So yes the gear is covered :-).

I appreciate your feedback!



Jun 05, 2022 at 09:49 AM
leewoolery
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p.1 #2 · Youth Sports Photography Business Start Up


TX-Photog wrote:
Hello everyone!
I have been in photography for the last 34 years and have been a photojournalist and commercial photographer in my younger years. Currently photography has been a hobby and strictly for personal enjoyment for the last 20 years and my primary focus has been around wildlife and nature photography.

With that out of the way I’m considering doing some youth photography as a side business to provide high quality professional level work for those who wouldn’t be able to affordable obtain such images of their kids. To set the stage I have a very good corporate job so not
...Show more

Well...I have owned my photo company for 18 years now and so much has changed over the years that the business is not the same as it was when I started.

In 2004, everybody wanted action photos and I photographed horse shows, pro and youth rodeos, baseball, soccer, softball, football...everything.

I would finish an all-day of youth football on a Saturday and the phone would be ringing with people wanting to know when game action would be up on the website that night.

We had onsite viewing and ordering with a nice trailer and business was rolling but things started to change around 2010 and sales rapidly and steadily fell off to where it was no longer profitable to rely on action sales...alone.

All of my photographic brethren saw this coming and moved onto marketing other forms of sports-related photography.

One developed a web sports magazine that makes a ton off of advertising, another does web design and youth sports photography, some just stuck with their newspaper jobs and I still do youth, high school, college and pro sports action photos with team and league photo contracts...and that is where the money is at today.

The problem then lies with how do you convince an AD or youth board to give you the contract instead of somebody already been there for many years?

And just starting out...you have no work history of providing the services necessary to these potential clients?

Lifetouch wants every youth sport and high school photo contract they can get their hands on these days because they know that is where the largest profits are. They will send out somebody to cover some action if yearbook advisor needs images as part of contract but that is it for game coverage.

Papers and online magazines pay little now for game action and parents just do not buy action photos like they once did to justify the time and money involved in photographing games, editing and uploading images to a website for viewing/purchasing as a standalone business.

A large high school photo contract with team photos, exclusive action coverage and access to booster clubs and parent groups is a good start to keep your name in front of your potential clients and increase your chances of action photo sales.

Several team photo contracts with youth sports organizations is also another way to market and sell action photos but having both is much better.

With team photos, nearly everybody buys T Ball to seniors in high school...makes no difference and I offer action coverage for all of my contracts and maybe 5 took me up on it.

The leagues and booster clubs pay for action collages so parents don't feel it necessary to buy their own.

This is the reality that all youth sports photography business owners wrestle with every year.

Just showing up with a pro mirrorless camera and a 400 f/2.8 to a local youth or high school sporting event with no marketing in place will end up with few if any sales and lots of wasted frames.

There is always the parent with a nice camera and lens that gives away free downloads from games and you can't compete with that. We talk about this all the time in our meetings and for most potential clients, it boils down to if it's free it's for me and image quality makes no difference.

Don't get me wrong, there are still clients who expect "quality" game-action photos but the percentage is so low, you couldn't rely on a steady stream of income.

Marketing action photos is best achieved with order forms passed out to schools or youth leagues or from event coordinators, youth sports boards or coaches and athletic directors sending out mass e-mails about your services.

And even with all of that exposure and marketing, individual action sales are a very small percentage of yearly income for all of my associates.

Team photos, banners, action collages and custom, specialty products with text and unique designs will set you apart from any competition and create enough income to justify the time.

It's not about images anymore.

I wish you well but I must be honest about the business climate you ask about. It can be done but so much harder to break into the business these days.

Some examples:







© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022





© Lee Woolery Speedshot Photo 2022








Edited on Jun 05, 2022 at 04:20 PM · View previous versions



Jun 05, 2022 at 12:26 PM
leewoolery
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p.1 #3 · Youth Sports Photography Business Start Up


Photographing nature and youth sports are different disciplines altogether.

Some that I know went from a sports photography business to nature and wildlife photography as a hobby for several reasons:

- less stressful
- no deadlines
- don't have to deal with clients
- you work when you want
- don't need to worry about business
taxes, insurance and licenses
- squirrels and geese don't write bad
checks
- no business meetings and writing
contracts
- a mother bear won't complain if you
post her cub's photos on a website...a
human momma bear will
- you just show up for nature photos on
public property without the need for
pre-authorized media credentials and
start taking pictures




Jun 05, 2022 at 02:27 PM
bishopb1
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p.1 #4 · Youth Sports Photography Business Start Up


What Lee said about the parent that gives away everything. Parents would rather have crap from free than pay for something good. The photographers that I know that are successful, do something similar to the GF Crew method, where you prepay.


Jun 05, 2022 at 04:50 PM
PureMichigan
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p.1 #5 · Youth Sports Photography Business Start Up


I know at least 5 people in my area -- with sputtering old school spray-and-pray and/or fight-for-a contract sports photography businesses -- who have gone to the GFCrew model for local youth/HS sports and have revolutionized/revitalized their businesses. Try hanging out on the GF Crew FB page for awhile and see how people use the service. There is no/low start up costs and you'll know within a matter of 1-2 months if there is a market.

Getting paid up front. Focusing on the customers who want/value your work and forgetting about the 80% who simply don't/won't pay ... hard to see a downside in trying it.



Jun 05, 2022 at 07:21 PM
leewoolery
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p.1 #6 · Youth Sports Photography Business Start Up


PureMichigan wrote:
I know at least 5 people in my area -- with sputtering old school spray-and-pray and/or fight-for-a contract sports photography businesses -- who have gone to the GFCrew model for local youth/HS sports and have revolutionized/revitalized their businesses. Try hanging out on the GF Crew FB page for awhile and see how people use the service. There is no/low start up costs and you'll know within a matter of 1-2 months if there is a market.

Getting paid up front. Focusing on the customers who want/value your work and forgetting about the 80% who simply don't/won't pay ... hard to see
...Show more

That sounds like a plan but you can't just show up and start taking pictures of young athletes at sporting events without those in charge knowing your intentions.

Some events, leagues and schools are still under contract for photographic services and cherry-picking sales may not go over well.

You need to go through the proper channels for good business relationships.




Jun 05, 2022 at 08:53 PM
Ray Swindle
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p.1 #7 · Youth Sports Photography Business Start Up


For high school football in Texas you will need access to the field. UIL, the high school or a media organization gets you in...unless you find a high school AD who you can talk in to giving you access. (The head football coach is the AD in most districts with one high school, schools with several high schools will have an AD at central office.) I don't know anything about GF or MaxPreps. Maybe those credentials will get you on the field. Don't forget you need access to names and numbers, whatever sport you are shooting. Sometimes the program isn't correct, so you should find a way to get the current roster, these are usually available in the press box, which you will need access. Don't rely on MaxPreps, or other pregame rosters, you need the one from the day of the game or you could shoot the wrong player.


Jun 05, 2022 at 09:52 PM
graycat
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p.1 #8 · Youth Sports Photography Business Start Up


I work in a school. The company that does our graduation photos quit. I agreed to do them this year because of the short notice, but not next year. Also, the business that does the teams and individuals also gave notice that they will not longer be doing them after this year. I don't know why ether quit. I would imagine the money vs. time vs. headache is the reason though. It is a lot of work and much of it is on speculation. Our school pays what it costs without question so I am guessing the photographer just wants to be done and work a regular job. I could get those photo jobs as well, however, I want no part of any of it. To me it isn't worth the work and stress involved. Good luck on your journey.


Jun 05, 2022 at 10:37 PM
leewoolery
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p.1 #9 · Youth Sports Photography Business Start Up


Some other things to consider when starting even a part time small business:

-You will need to apply for a federal tax ID number to open a business bank account unless you plan on using your personal account to deposit business income

- Some schools and events may require a background check since you will be around minor children

-Your home owner's coverage of your camera gear may be voided if you use it for profit requiring a separate policy

-Business iability insurance should be looked into to protect your personal property in case of anything that can happen when photographing for profit. Some organizations require this especially if you are close to danger such as rodeo, motor sports and being on the sidelines for any form of football.

-Talk with your tax professional since you will probably have to pay state sales tax for your photo income as well as local, state and federal taxes and in some instances you need to register your business with governing bodies.

These are a few of the things you need to be aware of when you make the decision to start accepting money for your photographic services.

Some photographers get caught off guard and results can be financially painful.

I wish it were easier and you could just go out and take pictures but when you cross over that line for profit, it is a different world.



Jun 06, 2022 at 05:36 AM
PureMichigan
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p.1 #10 · Youth Sports Photography Business Start Up


If you read/follow the GFCrew site, somewhat surprisingly access doesn't appear to be too big of an issue for many/most. At least not a show-stopper. One of my friends who uses the GFCrew model gives an annual bonus -- about 10% -- of the fees for the school's students he shoots and has never really had an access problem in his three years of doing this.

Everything is circumstantial. I don't think anyone reasonably expects a stranger to get access to top division high-school field on Friday night n Fort Worth, TX. But if you show up with a 400MM 2.8 in Painesdale, MI you may get a different reception.And there are a lot of Painesdale-like communities around the country.

Some I know have media passes or other personal or long-term school relationships that make access possible. You can make a case for why this doesn't/shouldn't work, and I get it -- but it certainly does for many.

GFCrew emphasizes youth sports -- the target audience is generally (although by no means exclusively) below high school. I know people who use GFCrew in the summer when HS sports are on hiatus to fill a gap. It doesn't have to be exclusive. It can be supplemental.

Typing this, I feel like a shill for GFCrew. I'm not. Nor do I even use the system. I have a different model that works for me. But I've just seen it work too well for many people who were once struggling to dismiss its viability.



Jun 06, 2022 at 07:25 AM
leewoolery
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p.1 #11 · Youth Sports Photography Business Start Up




PureMichigan wrote:
If you read/follow the GFCrew site, somewhat surprisingly access doesn't appear to be too big of an issue for many/most. At least not a show-stopper. One of my friends who uses the GFCrew model gives an annual bonus -- about 10% -- of the fees for the school's students he shoots and has never really had an access problem in his three years of doing this.

Everything is circumstantial. I don't think anyone reasonably expects a stranger to get access to top division high-school field on Friday night n Fort Worth, TX. But if you show up with a 400MM
...Show more

I hope it works for some but I don't get past the "fake" media credential ID badge they sell.

Unless you are a legitimate media photographer, you shouldn't be trying to pawn yourself off as one to gain field access to make money selling pictures.

Do it the right way.



Jun 06, 2022 at 08:15 AM
Ray Swindle
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p.1 #12 · Youth Sports Photography Business Start Up


leewoolery wrote:
Unless you are a legitimate media photographer, you shouldn't be trying to pawn yourself off as one to gain field access to make money selling pictures.

Do it the right way.


In Texas, the high school principal, coach or AD can get you on the field with a proper pass. UIL provides access for media personnel, non-media personnel are credentialed by the high school officials with the authority to get you credentialed with a badge or a wrist strap. There are some coaches/AD who will work with the non media photographer to work out photo sales.



Jun 06, 2022 at 01:36 PM
JRobertson
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p.1 #13 · Youth Sports Photography Business Start Up


leewoolery wrote:
I hope it works for some but I don't get past the "fake" media credential ID badge they sell.

Unless you are a legitimate media photographer, you shouldn't be trying to pawn yourself off as one to gain field access to make money selling pictures.

Do it the right way.


The "media" credential has always been a major concern of mine. It's not just fake but, and in full disclosure I do know now the laws in all 50 states, but it sets the user up to fraudulently pass themselves off as an entity they are not. Then there is the lack of photographic standards...

The business model behind GFCrew is a solid idea, but there are some glaring legal issues that have always kept me from recommending them to anyone. The gents that own it are making money hand over fist and, in doing so and lacking any sort of quality assurance and standard, saturating the market with "sports photographers" that lower the industry as a whole.

In my mind, that's about as selfish as one can get...but they are making a killing doing it.



Jun 06, 2022 at 02:25 PM
leewoolery
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p.1 #14 · Youth Sports Photography Business Start Up




JRobertson wrote:
The "media" credential has always been a major concern of mine. It's not just fake but, and in full disclosure I do know now the laws in all 50 states, but it sets the user up to fraudulently pass themselves off as an entity they are not. Then there is the lack of photographic standards...

The business model behind GFCrew is a solid idea, but there are some glaring legal issues that have always kept me from recommending them to anyone. The gents that own it are making money hand over fist and, in doing so and lacking any sort of
...Show more

Well said...if you are not photographing for a legitimate media source...you should not be displaying a photo badge that clearly says "media" on the front...no matter what level of sport.

Go through the proper channels.



Jun 06, 2022 at 03:22 PM
Ray Swindle
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p.1 #15 · Youth Sports Photography Business Start Up


Of course anyone can abuse the system. Here in Texas if you get caught (reported to the UIL) you loose your privileges for your media access. Texas UIL does try to police unauthorized use. I know I would not want to lose my media credentials meaning I forfeit my job for the media I support. And yes, I have been asked several times to show my badge after I made it to the field and then to tell them the media I am shooting for. I am sure if they didn't see a photo in print the next day from me they would be concerned. Most schools I shoot at have people looking for credentials on the sidelines, especially if you demonstrate your don't know the rules, protocol or guidelines.

https://www.rayswindlepix.com/img/s/v-10/p971222665-4.jpg



Jun 06, 2022 at 05:40 PM
PureMichigan
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p.1 #16 · Youth Sports Photography Business Start Up


I feel like I'm the PR guy for GFCrew -- or an apologist. I'm not.

But the definition of media is a tricky thing, and increasingly so. If you have a Blog that covers a team are you media? If you have are an independent guy with a website that followed by hundreds -- or thousands ...or tens of thousands are you media ?How is that better or worse than someone who works for a circulation 500 small town newspaper? Are they more worthy because they buy ink?

I'm not sure I see much difference with MaxPrep. Their photographers fly under the corporate banner of the CBS but how often are those pictures used for editorial purposes?

At the end of the day it is the entity that controls access to the venue that determines who they admit to the sidelines, media or not. If they want to let a team dad or Mom with a camera, that's their prerogative.

I'm for letting the venues and organizations determine the standards they wish to enforce and the market take care of the rest. To be clear I have "mainstream media" credentials so it doesn't impact me one way or the other. I'm not bothered in the slightest by others taking pictures.



Jun 06, 2022 at 05:44 PM
JRobertson
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p.1 #17 · Youth Sports Photography Business Start Up


PureMichigan wrote:
I feel like I'm the PR guy for GFCrew -- or an apologist. I'm not.

But the definition of media is a tricky thing, and increasingly so. If you have a Blog that covers a team are you media? If you have are an independent guy with a website that followed by hundreds -- or thousands ...or tens of thousands are you media ?How is that better or worse than someone who works for a circulation 500 small town newspaper? Are they more worthy because they buy ink?

I'm not sure I see much difference with MaxPrep. Their photographers fly under
...Show more

Full disclosure, I do shoot for MaxPreps and our photos are used for editorials all the time, but to respond to your main point, nearly all state associations define what constitutes media. MHSAA (our state, although I'm headed south soon) certainly does.



Jun 06, 2022 at 05:52 PM
Ray Swindle
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p.1 #18 · Youth Sports Photography Business Start Up


PureMichigan wrote:
I feel like I'm the PR guy for GFCrew -- or an apologist. I'm not.

But the definition of media is a tricky thing, and increasingly so. If you have a Blog that covers a team are you media? If you have are an independent guy with a website that followed by hundreds -- or thousands ...or tens of thousands are you media ?How is that better or worse than someone who works for a circulation 500 small town newspaper? Are they more worthy because they buy ink?

I'm not sure I see much difference with MaxPrep. Their photographers fly under
...Show more

In Texas UIL is very clear about media, websites and non media photographers. Like I said, the commercial photographer (MaxPreps/GF) can work their deals with the AD/Coach or even a principal. It is harder to get into a Texas football stadium/press box than the high school. I remember I began shooting for the media after the season began and several times I had to have the reporter vouch for me to get access since I didn't have my UIL media pass, the school issued me their sideline/press box pass.



Jun 06, 2022 at 06:02 PM
leewoolery
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p.1 #19 · Youth Sports Photography Business Start Up


Whatever the original poster decides to do, marketing your work is the key and there are many ways to do that.

Also, being honest and upfront with those in charge about your plans to profit from the sporting events you plan on photographing will go a long way to opening doors.

I wish them much success.



Jun 06, 2022 at 08:14 PM
PureMichigan
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p.1 #20 · Youth Sports Photography Business Start Up


JRobertson, thanks for setting me straight on MaxPrep editorial use. I know a couple of other current and former MP shooters in MI and elsewhere, and I don't think their work is commonly used by the local or state media. Maybe on occasion, but not a regular basis. How does it work with you? Do you have an arrangement with some of the local publications?


Jun 07, 2022 at 09:01 AM
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